MEMORANDUM OF AGREEMENT
FOR A COLLABORATIVE RESEARCH PROGRAM ON [COMMODITY]
BETWEEN THE STATE AGRICULTURAL EXPERIMENT STATIONS OF
[A] UNIVERSITY AND [B] UNIVERSITY
Program Title: [Descriptive title]
A general statement of who is agreeing to what and where. For example:
The State Agricultural Experiment Stations (SAES) at [A] University and [B] University
(hereinafter referred to as the Universities) herewith agree to conduct a sub-regional research
program on [commodity] in the states of [A] and [B] (designation of more specific localities,
counties, etc., may be desirable). This program shall be known as the [repeat the program title
given above] .
Description of current situation and need for or purpose of the program. For example:
Production of [commodity] in the states of [A] and [B] has continued to increase during the
recent past. During this period neither human nor financial resources have been available for
establishment of comprehensive research programs on [commodity] by the Universities. This
agreement is the result of an in-depth study of research needs on [commodity] by an advisory
committee of key producers, industry representatives, and representatives from the Universities
appointed by SAES Directors, [names]. The advisory committee made the following
# 1 ... establish a joint research program on ...
# 2 ... jointly fund the program ...
# 3 ... solicit industry support for the program ...
# 4 ... form a multi-state committee to provide advice on the development and coordination of ...
- Goals and Objectives
Briefly state the goals and objectives for the program.
- Program Staffing
Specific statements about the scientists' levels of involvement, support staff, etc.
- Program Planning and Management
Descriptions of the research planning and prioritization processes, joint evaluation of research
plots if appropriate, and joint evaluation of results. If producer and/or industry (processor)
representatives are to be involved, relate who, how many, etc.
- Program Funding
Description of who pays for what including any financial support from producers or the industry
and how these funds are to be managed, process for handling joint proposals for external funding,
sharing indirect cost recovery, etc.
- Intellectual Property
Rights to any intellectual properties created or developed from the research conducted under the
agreement should be stated in clear, concise terms.
Statements regarding who has primary responsibility for publications, single-authorship, joint
authorship, resolution of any disputes regarding interpretation of data, and related issues.
- Liability and Indemnification
The statutes of many states specifically prohibit indemnification clauses in any contracts
involving their institutions and agencies. Therefore, statements from University Counsel
regarding responsibility for personal injury and property damage which might occur during
performance of the agreement are generally required.
In connection with the performance under this agreement, the Parties agree not to discriminate
against any employee or prospective employee because of age, ancestry, gender, sexual
orientation, physical or mental disability, etc ... .
- Operative Law
Confer with University Counsel if state law requires the Parties to include statements regarding
operative law in such agreements.
- Program Implementation
The parties mutually agree: (the following are example statements)
- The Regional Program Industry Advisory Committee will review the
research program and budget annually during the month of [month].
- The effective date of this agreement shall be [date] and will continue through [date]. The
program may be terminated only by prior written notice to all parties within six months of the
intended termination date.
- The terms and conditions of this agreement may be amended by mutual consent of the
Parties and only by an instrument in writing duly executed on behalf of the Parties.
- The annual implementation of this program is contingent upon the availability of funds for
- To review this agreement at least every five years for purposes of renewal and more often
as needed and as agreed upon by all parties.
For [A] University:
[Authorized Official Signature/Date]
Director, [A] State Agricultural Experiment Station Signature/Date
For [B] University:
[Authorized Official Signature/Date]
Director, [B] State Agricultural Experiment Station/Date