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GUIDELINES FOR SOUTHERN DIRECTORS -- STANDING COMMITTEES

STANDING COMMITTEES OF THE ASSOCIATION

Executive Committee
Nominating Committee
Chief Operating Officers of SAESs
Resolutions Committee
Southern Regional Multistate Research Committee (MRC)

Executive Committee

The Executive Committee meets on call by the Chair. It is comprised of the Chair, Chair-Elect, Past Chair, Treasurer, Executive Committee Member at Large, Chair of the Multistate Research Committee, and the Executive Director. The Executive Committee may be called to act on interim affairs of the Association, if the Chair deems it necessary. The Executive Committee is empowered to deal with operational responsibilities as follows:

  • Appoint Administrative Advisers and representatives to groups.
  • Make recommendations on off-the-top funding.
  • Make recommendations to establish IEGs, TFs, etc.
  • Approve establishment of Development Committees.
  • Set meeting agendas.
  • Act for Association between meetings, especially on issues of national importance.
  • Provide oversight of ED's activities.
  • Provide management information to Association.

In response to these actions of the Executive Committee, the Association membership would then:

  • Vote on recommendations of Executive Committee.
  • Provide discussion for agenda items.
  • Approve association budget (by Chief Operating Officers).
  • Evaluate the Executive Director annually (by Chief Operating Officers).
  • Vote on any funding commitments and policy changes.

Nominating Committee

The By-Laws call for appointment of this Committee by the Chair. Precedence has led to the appointment of the immediate Past Chair as the chair of this committee; the other members are the past chairs from the preceding two years. The Committee is asked to bring nominations for officers of the Association to the Spring meeting where their recommendations are received and acted on by the Association.

Chief Operating Officers of SAAESD

Chief Operating officers of the Southern Region SAESs meet from time to time on policy issues. They also meet to discuss and approve the annual budget of the Association.

Resolutions Committee

The Resolutions Committee is appointed by the Chair on an annual basis. It is responsible for identifying retired or deceased members to the Resolutions Committee of ESCOP for annual recognition. It is usually asked to prepare resolutions of appreciation to host institutions following meetings of the Association. It may be asked by the Chair to prepare other resolutions as directed by the Association.

Southern Regional Multistate Research Committee (MRC)

The five-member MRC is the quality assurance mechanism for the Association.

The procedures provide for a review of multistate research projects with substantial decentralization of decision making to the regional level. As required by law, final approval of multistate research projects rests with USDA/CSREES/Multistate Research Office (MRO).

MRC is charged to thoroughly review proposals for new multistate research projects and extensions of current projects. A major objective of MRC is to conduct effective and meaningful reviews which include evaluating the quality of science, appropriateness, regional significance of proposals, and the adequacy of the procedures and participation. MRC is also charged to assure that the format and procedural aspects of the project proposals are done in accordance with procedures defined in the Guidelines for Multistate Research Activities.

The procedure currently being used by MRC for evaluation of project proposals is derived from the Guidelines for Multistate Research Activities, Appendix H. It is recommended that Administrative Advisors make this information available to Development Committees as guidance for drafting the project proposal.

Through its Administrative Adviser, the Development Committee submits a proposal to MRC. This proposal has already undergone review by at least three external sources and the Development Committee has addressed concerns expressed by reviewers. Concerns, if any, of the MRC will be forwarded back to the Administrative Adviser. When MRC is satisfied with and subsequently approves the proposal, it is submitted (along with correspondence certifying conformity with all requirements) to the Executive Director who forwards it to USDA/CSREES/MRO with a recommendation for approval.

Note: All correspondence and documents including project proposals and completed peer review forms are transmitted in electronic format.

Sequence of MRC Responsibility on Project Proposals
Action Responsibility
Proposal with incorporated external reviewers' comments submitted to Chair of MRC Administrative Advisor
Proposal sent to members of MRC Chair of MRC
Evaluation of proposal Members of MRC
Summary of evaluation returned to Administrative Advisor, if additional changes are needed Chair of MRC
MRC recommends approval and sends proposal and certification to the Executive Director Chair of MRC
Proposal approved by SAAESD and sent to USDA/CSREES/MRO Executive Director in behalf of Chair of Association
Notification of approval to Administrative Advisor, Directors of all participating stations, and the Executive Director USDA/CSREES/MRO



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Maintained by: Donna Pearce, Assistant to the Director