GUIDELINES FOR SOUTHERN DIRECTORS -- SERAs
SOUTHERN EXTENSION AND RESEARCH ACTIVITIES
The two southern Associations, Southern Association of Agricultural Experiment
Station Directors (SAAESD) and Association of Southern Region Extension Directors
(ASRED), employ a mechanism to facilitate cooperative activities within the
Southern Region. The designation for this purpose is the SOUTHERN EXTENSION
AND RESEARCH ACTIVITY (SERA).
SERAs are intended to bring together researchers and extension specialists
sharing a common problem, issue, or disciplinary interest. The general objective
is to provide a functionally integrated forum to coordinate joint activities
to address stakeholder needs.
Establishment of new SERAs or renewal of existing SERAs may be proposed by
any Extension or Experiment Station Director. They may also be initiated by
agreement of the members at a Joint Meeting of Experiment Station and Extension
Directors in which case the Chairs of the two Associations each appoint a co-administrative
advisor and these individuals may (1) further define the proposal for a SERA
for consideration at the next joint meeting or (2) they may form technical committees
and proceed with the assigned task.
Existing Information Exchange Groups or Conferences from the Experiment Station
Directors may be adopted as SERA by action of the Experiment Station and Extension
Directors. The existing description of these IEGs will be used to define the
SERA until it is scheduled for renewal, at which point the proposal for renewal
will be prepared and reviewed as a SERA.
The Method to Request New or Renewed Southern Extension
and Research Activity provides specific components to be included in the
request which is submitted via the NIMSS Appendix B.
Chairs of the two Associations appoint co-administrative advisors who may or may not be the same person(s) who developed the proposal. Co-administrative advisors may agree that one or the other will take a dominant role for the activity, or they may jointly advise.
After a SERA is approved, the administrative advisors solicit membership for the technical committee from the Directors of
Extension and Experiment Stations.
The Co-administrative advisors with assistance of the technical committee submit an annual Accomplishments Report, including minutes of meetings to the office of the Executive Director for archival and further distribution to Extension and Experiment Station Directors.
||Continuing: Co-administrative advisors|
New: Co-sponsors from Exp. Station and Extension
Top-Down: Joint Meeting
|Approval of SERAs
||SERA Review Committee recommends approval to ASRED and SAAESD
||Appointed by Chairs of Associations.|
||Co-Administrative Advisors solicit membership from Experiment Station and Extension Directors.|
||Generally follow guidelines for other activities.|
|Annual Reports and minutes of meetings
||Prepared by Co-Administrative Advisors, submitted using NIMSS.
|Requests to renew or terminate SERAs
||Consensus of Technical Committee, proposed by co-Admininstrative Advisors, submitted to Executive Director.|
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