GUIDELINES FOR SOUTHERN DIRECTORS -- OTHER COMMITTEES
OTHER COMMITTEES OF THE ASSOCIATION
Ad Hoc Committees
Other Working Committees
Ad Hoc Committees
The Chair may appoint ad hoc committees comprised of members of
the Association or faculties of the member institutions to address one-time
issues or activities of relevance to the Association. Individual members
or standing committees of the Association may propose ad hoc committees.
Depending on the issue, the Chair may seek consensus of the members of
the Association prior to appointing such committees.
Ad hoc committees should be given a specific charge, including
a clear statement of the expected product of the committee's activity.
There should be a definite term of appointment for the ad hoc committee;
extensions past the term must be approved by the Chair. Ad hoc committees
should generally have a term of two years or less.
of current Advisory Committees)
Advisory Committees are dedicated to single discipline or subject matter
areas. Membership consists of Department Heads/Chairs or similar
administrators who are appointed by their respective Directors, usually
one member per southern SAES. Advisory Committees may be established as
standing committees by the Association or by petition through an administrator
interested in a specific topic. Advisory Committees may be abolished by
action of the Association.
Advisory Committees have several important functions related to planning,
implementation and review of research activities in the Southern Region.
Appointment of Administrative Advisor - An Administrative Advisor
is appointed for each Advisory Committee by the Chair of the Association.
He/she is one of the Southern Agricultural Experiment Station Directors
and provides the linkage between the Advisory Committee and the Association.
- Identify new research needs and opportunities - Advisory Committees
provide the Association a perspective of emerging issues and opportunities
that have implications for future research in the region. They are asked to
develop specific proposals for new activities, which may be submitted by the
Administrative Advisor for consideration and recommendation to the Association.
- Evaluate the total Southern Multistate Research Portfolio - Advisory
Committees are asked to maintain an ongoing evaluation of the portfolio of
the SAAESD activities and to review and evaluate summaries of the total research
project portfolio as drawn from the CRIS database.
- Review requests for new and continuing activities - Advisory Committees
are asked to review and make recommendations for disposition of proposals
for new and continuing activities of the Association. This review should include
an analysis of the disciplinary mix needed in the activity. Advisory Committee
recommendations are considered by the Executive Committee and are presented
for consideration and action by the Association.
- Peer Review Multistate Research Project Proposals - During the review
process for approval of a Development Committee, the Administrative Advisor
solicits one or two members who would be willing to perform a peer review
at such time the full proposal is developed.
- Perform Mid-Term Reviews of Multistate Research Projects - Each Multistate
Research Project in the Southern Region portfolio is assigned one or more
Advisory Committees to monitor the progress of the activity. The designated
MRF project should be reviewed at least in its third year, but could be reviewed
more often if desired. (See Criteria for Advisory Committees
to Consider in Midterm Review of Multistate Research Projects.)
- Interact individually with local director - Committee members, acting
as individual administrators, interact with their Director regarding the discussions
and recommendations of the Committee to which they are appointed.
- Chairs meet annually with association - The Chairs of Advisory Committees,
with their Administrative Advisors are invited to participate in the annual
spring meeting of the Association.
Committee Leadership - Leadership for the Advisory Committee
is provided by its Chair. Advisory Committees elect a Chair and Secretary
from their membership to serve for two years. For continuity, it is suggested
that the Secretary become the Chair. Officers may be re-elected.
Meetings - Advisory Committees usually meet once per year, often in
conjunction with other meetings attended by most of the group. The Administrative
Advisor approves dates and location of meetings of the Advisory Committees and
notifies all Southern Directors via the National Information Management Support
System (NIMSS) at least 6-8 weeks prior to a meeting.
Reports/Minutes - Annual reports and/or minutes from the Advisory Committee
to the Association are made through the Administrative Advisor, who posts them
in the NIMSS database, which then distributes a notice to Southern Directors
and to the Executive Director's office. Additional reports may be made at any
time the Advisory Committee finds a need to communicate with the Association.
Technical Committees (of Multistate
Technical Committees are the performers for the activities. They are comprised
of the faculty members and participants from collaborating agencies on multistate
research projects. They establish the homepage for their activity. (See Guidelines
for Homepages of Regional Projects and Activities.) They elect a Chair and
Secretary for at least two-year terms for continuity. They receive guidance from
the Administrative Advisor, a director appointed by the Chair of the Association.
The responsibilities and function of Technical Committees are defined under Multistate
Other Working Committees
The Association has a regional center and three funded programs involving
research and extension activities which are supported in part with federal
funds managed within the region. The following are continuing management
entities that are related to these programs. The Experiment Station members
of these groups are appointed by the Chair of the Association.
The SAAESD also has representation on the Southern Sustainable Agriculture
Research and Education (SARE) Administrative function.
Southern Rural Development Center: Representatives to the Board of Directors.
Regional Integrated Pest Management Policy Committee: Develops policy and
calls for proposals for regional IPM projects.
Southern Aquaculture Center, Board of Directors: Sets policy and solicits
and awards proposals for this regional program.
Southern Regional Pest Management Center: Links regional and national programs; establishes scope of annual programs, solicits
proposals and makes awards.
Back to SAAESD Homepage