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Welcome to the website for the Southern Association of Agricultural Experiment Station Directors! This site's purpose is to encourage collaboration among agricultural scientists in the South as well as inform the funders of agricultural research about research priorities, impacts, and status of projects.

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GUIDELINES FOR SOUTHERN DIRECTORS -- OTHER COMMITTEES

OTHER COMMITTEES OF THE ASSOCIATION

Ad Hoc Committees
Advisory Committees
Technical Committees
Other Working Committees 


Ad Hoc Committees

The Chair may appoint ad hoc committees comprised of members of the Association or faculties of the member institutions to address one-time issues or activities of relevance to the Association. Individual members or standing committees of the Association may propose ad hoc committees. Depending on the issue, the Chair may seek consensus of the members of the Association prior to appointing such committees.

Ad hoc committees should be given a specific charge, including a clear statement of the expected product of the committee's activity. There should be a definite term of appointment for the ad hoc committee; extensions past the term must be approved by the Chair. Ad hoc committees should generally have a term of two years or less.


Advisory Committees

(List of current Advisory Committees)

Advisory Committees are dedicated to single discipline or subject matter areas.  Membership consists of Department Heads/Chairs or similar administrators who are appointed by their respective Directors, usually one member per southern SAES. Advisory Committees may be established as standing committees by the Association or by petition through an administrator interested in a specific topic. Advisory Committees may be abolished by action of the Association.

Advisory Committees have several important functions related to planning, implementation and review of research activities in the Southern Region. These include:

  • Identify new research needs and opportunities - Advisory Committees provide the Association a perspective of emerging issues and opportunities that have implications for future research in the region. They are asked to develop specific proposals for new activities, which may be submitted by the Administrative Advisor for consideration and recommendation to the Association.
  • Evaluate the total Southern Multistate Research Portfolio - Advisory Committees are asked to maintain an ongoing evaluation of the portfolio of the SAAESD activities and to review and evaluate summaries of the total research project portfolio as drawn from the CRIS database.
  • Review requests for new and continuing activities - Advisory Committees are asked to review and make recommendations for disposition of proposals for new and continuing activities of the Association. This review should include an analysis of the disciplinary mix needed in the activity. Advisory Committee recommendations are considered by the Executive Committee and are presented for consideration and action by the Association.
  • Peer Review Multistate Research Project Proposals - During the review process for approval of a Development Committee, the Administrative Advisor solicits one or two members who would be willing to perform a peer review at such time the full proposal is developed.
  • Perform Mid-Term Reviews of Multistate Research Projects - Each Multistate Research Project in the Southern Region portfolio is assigned one or more Advisory Committees to monitor the progress of the activity. The designated MRF project should be reviewed at least in its third year, but could be reviewed more often if desired. (See Criteria for Advisory Committees to Consider in Midterm Review of Multistate Research Projects.)
  • Interact individually with local director - Committee members, acting as individual administrators, interact with their Director regarding the discussions and recommendations of the Committee to which they are appointed.
  • Chairs meet annually with association - The Chairs of Advisory Committees, with their Administrative Advisors are invited to participate in the annual spring meeting of the Association.
Appointment of Administrative Advisor - An Administrative Advisor is appointed for each Advisory Committee by the Chair of the Association. He/she is one of the Southern Agricultural Experiment Station Directors and provides the linkage between the Advisory Committee and the Association.

Committee Leadership - Leadership for the Advisory Committee is provided by its Chair. Advisory Committees elect a Chair and Secretary from their membership to serve for two years. For continuity, it is suggested that the Secretary become the Chair. Officers may be re-elected.

Meetings - Advisory Committees usually meet once per year, often in conjunction with other meetings attended by most of the group. The Administrative Advisor approves dates and location of meetings of the Advisory Committees and notifies all Southern Directors via the National Information Management Support System (NIMSS) at least 6-8 weeks prior to a meeting.

Reports/Minutes - Annual reports and/or minutes from the Advisory Committee to the Association are made through the Administrative Advisor, who posts them in the NIMSS database, which then distributes a notice to Southern Directors and to the Executive Director's office. Additional reports may be made at any time the Advisory Committee finds a need to communicate with the Association.


Technical Committees (of Multistate Research Projects)

Technical Committees are the performers for the activities. They are comprised of the faculty members and participants from collaborating agencies on multistate research projects. They establish the homepage for their activity. (See Guidelines for Homepages of Regional Projects and Activities.) They elect a Chair and Secretary for at least two-year terms for continuity. They receive guidance from the Administrative Advisor, a director appointed by the Chair of the Association. The responsibilities and function of Technical Committees are defined under Multistate Research Projects.


Other Working Committees

The Association has a regional center and three funded programs involving research and extension activities which are supported in part with federal funds managed within the region. The following are continuing management entities that are related to these programs. The Experiment Station members of these groups are appointed by the Chair of the Association.
  • Southern Rural Development Center: Representatives to the Board of Directors.
  • Regional Integrated Pest Management Policy Committee: Develops policy and calls for proposals for regional IPM projects.
  • Southern Aquaculture Center, Board of Directors: Sets policy and solicits and awards proposals for this regional program.
  • Southern Regional Pest Management Center: Links regional and national programs; establishes scope of annual programs, solicits proposals and makes awards.
The SAAESD also has representation on the Southern Sustainable Agriculture Research and Education (SARE) Administrative function.



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Maintained by: Donna Pearce, Assistant to the Director