GUIDELINES FOR SOUTHERN DIRECTORS -- IEGs
SOUTHERN COORDINATING COMMITTEE
Southern Coordinating Committees (SCCs) provide a mechanism for administrative
recognition and approval of groups of scientists to meet periodically to discuss
and coordinate research involving related but not interdependent activities
in individual states or cooperating agencies.
PURPOSES OF SCCs
- Provide a means of exchanging information and ideas on areas of common research
interest in the Southern Region.
- Identify and avoid areas of unnecessary duplication.
- Facilitate communication outside the region and with non-research agencies
using the products of research.
- Identify opportunities for joint proposals for extramural funding.
- Identify areas for new collaborative research among states and collaborating
agencies, leading to new activities (MRF or non-MRF).
Procedures for initiating and continuing SCCs are discussed under Method
to Request New or Renewed Southern Coordinating Committee . SCCs may
be proposed by interested groups of scientists through an initiating Director,
as a result of planning processes, from Advisory Committees or by Technical
Committees of multistate projects that are terminating. SCCs are approved for
Initial membership for the Technical Committee of the SCC is obtained by the
administrative advisor soliciting appointments from individual SAES directors
(or Southern Extension Directors in the case of SERAs). The Technical Committee
is responsible for determining future participation and may issue broader invitations
for appropriate activities of the SCC.
With more critical review of multistate research projects and regional programs,
SCCs will replace these as a vehicle for regional communication, where there
is a lack of true interdependence and interaction of research among SAESs and
collaborating agencies. There is also a mandate from the Association for each
Administrative Advisor and SCC to critically review the need for continuation
of the activity.
The format for meetings of SCCs is flexible. There is often a symposium approach
with each participating member reporting on results of his/her research or extension
activity. It is the responsibility of the Administrative Advisor to assure that
the SCC meetings include adequate consideration of actions and options that
should emerge from the group (see above). A brief (two pages or less) annual
report (SAES-422) should be submitted by the AA using the National
Information Mangement Support System (NIMSS).
The members of the SCC elect a chair, chair-elect, and secretary who serve
terms of at least two-years. The secretary is often elected as the chair-elect
for continuity. Meetings of the SCC are often held in conjunction with other
related scientific or professional meetings. If not, they are held at locations
which minimize travel costs. On occasion, the group may meet on the campus of
participants if there is benefit in visiting facilities or operations.
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