All Southern Region activities are required to submit an
annual accomplishment report within 60 days following an annual meeting. The
accumulated annual reports serve as the basis for reviews and provide a record
of the progress made toward the activity’s objectives.
How to submit an
Annual Accomplishments Report:
- For Multistate Research Projects
(S), Development Committees (DC), Southern Coordinating Committees (SCC),
and Southern Extension and Research Activities (SERA), the Administrative
Advisor should submit the report via the National Information
Management Support System (NIMSS) using the SAES
422 form. The report will be automatically archived in NIMSS
with notification sent to all experiment station and extension directors,
CSREES, the activity Administrative Advisor, and all participants listed
in NIMSS for this project
- The responsibility for
submitting the annual report rests with the Administrative Advisor (AA).
The AA, working with the project's leadership, should ensure that a
quality report is submitted by the deadline.
- For guidance in preparing an
effective report, refer to Preparing an
Effective SAES-422 Report. This document includes suggestions for preparation
of an effective report, a copy of the SAES-422 format, and an example of
a good quality annual report.
The annual report is submitted each year of an activity's duration and is due
60 calendar days following the annual meeting.
- Project or Activity Number:
(e.g. S-111, CC-1, SERA-1)
- Title: Entered automatically
by NIMSS after project number is entered.
- Period Covered: (e.g.
04-2002 through 03-2003)
- Date of This Report:
- Annual Meeting Dates:
(e.g. 03-04-2003 - 03-05-2003)
- Participants: Provide
a list of those who attended the annual meeting with their institutions
and email address. For SERAs, also
include their primary functional affiliation (e.g. research, extension,
or academic programs). Note project
leadership (chair, chair-elect, secretary) for the appropriate members.
As an alternative, list the URL for the meeting minutes if that report contains
the list of those who were present. If available, include the email address for the project's list
serve as well.
- Brief summary of minutes
of annual meeting: Provide information with a focus on the decisions
made. As an alternative, list the URL for meeting minutes or include them
as an attachment.
- Accomplishments: In this
section focus on intended outputs and outcomes. This information should
be built around the activity's milestones, as they were identified in the
original proposal. The report should also reflect on the items that stakeholders
want to know, or want to see. Also, describe plans for the coming year in
no more than one or two short paragraphs.
- Impact Statements: This
section should include at least one statement describing the economic, environmental,
health, or social impact of the project’s activity.
Ideally the statement should describe a quantifiable economic, environmental,
health, or social change that occurred due, in part, to the project’s activity,
including data related to that change.
Frequently this is not possible because the data is not available
or the activity is too recent or preliminary to have had a recognizable
impact. In these cases, provide
a statement describing potential impact or an anecdote describing a single
- Publications: List publications
for current year only (with the authors, title, journal series, etc.).
If the list exceeds the maximum character limit allowed, an attachment file
may be used.